Privacy policy

Last updated: February 5, 2026

This Privacy Policy describes how Middleman Sourcing Ltd ("MMS", the "Site", "we", "us", or "our") collects, uses, and discloses your personal and business information when you visit, use our services, or communicate with us regarding middlemansourcing.com (the "Services").

Middleman Sourcing Ltd respects your privacy and is committed to protecting your information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Data (Use and Access) Act 2025.

1. GENERAL INFORMATION & ACCESS DATA

  • Data Controller: Middleman Sourcing Ltd
  • Address: 33 Salisbury Avenue, Slough, Berkshire, SL2 1AB, United Kingdom
  • Email: info@middlemansourcing.com
  • Privacy Contact: Our Marketing Officer handles all data-related enquiries.

For a general visit to our Site, no entrance of personal data is required. We store anonymous access data (such as browser type and pages visited) solely to evaluate and improve our global sourcing operations. We strictly obey the legal requirements for privacy as determined by UK and Global standards.

2. HOW WE COLLECT YOUR INFORMATION

We collect personal information necessary to provide our sourcing services and protect our professional rights:

  • Information Provided Directly: Professional contact details (name, job title, company email, phone number), specific production requirements, technical files, and billing/shipping addresses.
  • Usage Data: Collected automatically via Shopify-powered cookies, including IP address, device type, and Site interaction.
  • Third-Party Information: Data from service providers like Shopify, payment processors, and international logistics partners to fulfil manufacturing contracts.

3. LEGAL BASIS FOR PROCESSING

In accordance with UK law, we process data based on:

  • Contractual Necessity: To perform agreements and manage your production orders.
  • Recognised Legitimate Interests: For business analytics, fraud prevention, and direct marketing of MMS services to existing clients.
  • Legal Obligation: Compliance with UK tax, audit, and safety regulations.
  • Consent: For non-essential tracking (Consent Mode v2) and newsletters. You may withdraw consent at any time.

4. HOW WE USE AND DISCLOSE INFORMATION

We use your data to maintain a professional sourcing relationship:

  • Service Provision: Managing production, processing payments, and coordinating global logistics.
  • Professional Communication: Sending project updates and MMS-related news.
  • Third-Party Disclosure: We share information with trusted vendors (IT, shipping, and payment partners). We ensure all partners treat your data with the same level of security and confidentiality as MMS. We do not sell your personal data to third parties.

5. INTELLECTUAL PROPERTY & DOWNLOAD PERMISSION

All technical details and pictures on this site are the copyright-protected property of Middleman Sourcing Ltd.

  • General Restriction: Without explicit permission, no content may be downloaded or transferred.
  • Professional Access: Designers, buyers, and managers may be granted permission to download specific technical details. To obtain this, professional data must be provided and stored in accordance with this policy.

6. COOKIES & TRACKING

Our website uses functional, analytical, and tracking cookies.

  • Purpose: To recognise you, improve site speed, and display relevant content.
  • Control: You can block cookies in your browser; however, some Site features may be limited. In compliance with 2026 standards, non-essential cookies are disabled until you provide consent. For specific Shopify cookie details, visit shopify.com/legal/cookies.
  • Age Limit: This site is intended for business use and is not for children under 16 years of age.

7. SOCIAL MEDIA & EXTERNAL LINKS

  • Social Media: Our site includes buttons for Facebook, Instagram, Pinterest, and LinkedIn. Using these may result in a ‘social media cookie’ being placed by the provider. MMS does not control how these platforms manage your data.
  • External Links: MMS takes care in placing links but has no influence over the content of external sites and accepts no liability whatsoever regarding their privacy practices.

8. CONFIDENTIALITY & SECURITY

All client designs, pricing, and product specifications are treated as confidential. Access is restricted to authorised personnel and approved suppliers only. We employ industry-standard security measures, including encryption and secure servers, to prevent unauthorised access.

9. RETENTION PERIOD

We retain data only as long as necessary:

  • Contractual Data: Stored for up to five years after our last agreement is fulfilled.
  • Legal/Tax Records: Stored for the period required by UK law (typically 6 years).
  • Cookies: Stored for a maximum of two years.

10. YOUR RIGHTS & COMPLAINTS

Under UK GDPR and the Data (Use and Access) Act, you have the right to access, correct, delete, or restrict your data.

  • Exercising Rights: Contact us at info@middlemansourcing.com. We will acknowledge your request within 30 days.
  • Complaints: We appreciate the chance to resolve concerns directly. If we cannot, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK at www.ico.org.uk.